We are the St Edmunds Cycling Group. Formed to provide social cycling for leisure cyclists.
Social cycling is good for you. It’s much easier to cover longer distances in a group. Navigation is taken care of by the ride leader. There’s also plenty of help and experience to hand in the event of mechanical issues with your bike.
Rides usually start in or near Bury St Edmunds in West Suffolk, but we occasionally start further afield within East Anglia to discover and enjoy less familiar cycling territory.
We’re affiliated to Cycling UK and thus carry Organisers Liability insurance cover. Should you join our group, you will be entitled to Individual affiliate membership of Cycling UK which will provide you with Third Party insurance cover.
St Edmunds Cycling Group Constitution
The club will be called St Edmunds Cycling Group and will be affiliated to Cycling UK.
- Aims and objectives
The aims and objectives of the club are:
- To promote leisure cycling in and around the Bury area
- To organize group rides on a regular basis
- To ensure a duty of care to all members of the club
- To ensure that all members receive fair and equal treatment
Membership shall consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted and the policies and rules of Cycling UK.
There will only be one category of membership and all members will be entitled to vote on resolutions tabled at the AGM or any EGM.
Potential new members will be allowed to attend up to 3 rides before being asked to join the group. Applicants will be asked to complete a joining form and should be proposed and seconded by two full members.
All riders must ensure that their bikes are in legal, roadworthy condition.
- Membership fees
Membership fees will be set annually and determined at the Annual General Meeting.
Fees will be paid by annual subscription on 1st November each year. If not paid by 30th November, membership will be deemed to have lapsed.
- Officers of the club
The officers of the club will be:
- Rides Coordinator
- Membership Secretary
- Attendance Recorder
Officers will be elected annually at the Annual General Meeting. Committee members may serve indefinitely in the same position subject to (re) election at the AGM.
The club will be managed through the Management Committee consisting of:
- Membership Secretary
- Rides Coordinator
Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be responsible for:
- Adopting new policy, codes of conduct and rules that affect the organisation of the club.
- Disciplinary hearings of members who infringe the club rules/regulations/constitution.
- Taking any action of suspension or discipline following such hearings.
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on 31st October.
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting. Auditing will be carried out by a non-committee full member of the group.
Any cheques drawn against club funds must hold the signature of the Treasurer or another authorized signatory.
- Annual general meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. The AGM shall be held during the month of October. Not less than 21 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be SIX members. The chair will have the casting vote.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
An EGM must be called if requested by any member, providing it is supported by at least FIVE other members.
- Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 21 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 21 days of the Secretary receiving the appeal.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of:
A new or extant club with similar objectives to those of St Edmunds Cycling Group or, failing that, Cycling UK.
- Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
St Edmunds Cycling Group hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
SIGNED: Paul Bass DATE: 1 November 2018
POSITION: Club Chair
SIGNED: Tony Fuller DATE: 1 November 2018
POSITION: Club Secretary